Summary
This article guides timekeepers on how to pull a Kronos report for payroll administration purposes.
Instructions
To pull the Kronos Report, complete the following sequential steps:
- Log into Kronos.
- Select the “Payroll” tab.
- On the menu bar on the right, choose “MNPS Reports.”
- On the left menu bar, select “Timecard” and then choose “Employee Transactions and Totals (Excel).”
- In the “Employee Transactions and Totals (Excel) Menu,” under “People,” select your school location. “Time Period” should always be “Current Pay Period.”
- In the “Output Format,” select “Microsoft Excel Document.”
- Within the top left menu bar, choose “Run Report.”
- Select “View Report,” and a Microsoft Excel report populates for download.
Notes: The Kronos Report should mirror the SmartFind Report. If the two reports are inconsistent, then check the “Time Off Requests” for the pay period and make sure all “Submitted Requests” are handled. If they are inconsistent Kronos must be updated by the timekeeper to match the SmartFind Report before creating a School Timesheet. Also, note the “Pay Codes” listed on the Kronos Report should be used on your School Timesheet uploaded in R12. Notes: (1) Be sure to add a negative to all unpaid absence entries on your unpaid R12 timesheet. Pay Code S851 should always be negative unless you are making a correction. (2) If a negative paycode, such as vacation or personal pay, appears for a terminated employee who did not accrue those hours, the hours should be adjusted to negative.